Inspired Design meets Dynamic Technology

Inspired Design meets Dynamic Technology

The Pros and Cons of Online Software: Benefits (Part 1 of 3)

Foundation technology in the form of online software, sometimes referred to as cloud computing, is a growing trend. There are advantages and disadvantages to this software model, and the first part of this three part blog series will explore the benefits of online software.

There are five primary justifications that foundations often use in their decision to migrate to online software: accessibility, reliability, scalability, affordability and proficiency.


With online software foundation staff can access information from anywhere and anytime there is internet connection.

This allows employees to be geographically independent, can increase productivity with 24/7 access, and improves collaboration and document management when everyone can access and update the same information.


Software reliability is important to every foundation; however, relying on limited IT staff or the need to hire outside consultants can delay technical support with installed software. Online software providers are able to deliver reliable service due to their centralized expertise in two areas: the software they support and the staff that is specifically equipped to ensure systems are performing at peak service levels.


Foundations that predict growth over time can utilize and pay for the users and features they need now and scale up to add more as they grow. Scalability is an important benefit to organizations that only want to pay for what they need today and have the option to expand with future growth.


Online software eliminates the need to purchase software and hardware or pay for IT staff to manage the software, back-ups and security. With minimal agreements and predictable low monthly fees, online software is an affordable option for many foundations.


Online software providers hire and train technical subject matter experts to manage design, software upgrades, maintenance and security. Foundations do not have to invest time or money into developing their own internal expertise to manage the software solution.

The benefits of accessibility, reliability, scalability, affordability and proficiency are often the reasons foundations decide to switch from installed software to online software. It is important, however, to understand the potential disadvantages of online software, which will be explored in part two of our three part series "The Pros and Cons of Online Software".

For more information on the benefits and drawbacks of online software, read our Bromelkamp GEMS white paper:

An Examination of Online Software: The Choice between Convenience and Control